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Bulk Notifications
Bulk notifications are emails that you can compose yourself and manually send to applicants whenever you need.
You can also use bulk notifications if you want to send various automatically generated documents to applicants by email.
You can create them in the menu at the programme level in the „Bulk Notifications“.
Create/edit a bulk notification
By clicking on the „Bulk Notifications” tab, a list of all created bulk notifications will open.
If you have not created any yet, the list will be empty.
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To edit an existing bulk notification, click on the „Edit ” in column „Actions ” in the overview table.
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To create a new bulk notification, click on the „Create new notification ” above the overview table on the left.
Bulk Notification Editor
After clicking „Create new notification” a similar editor will appear, as when editing automatic notifications.
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Enter a name by which you can easily find this notification in the list of bulk notifications.
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In the field „Data Source ” select which group of applicants this notification email should be sent to:
- Registered applicants without a submitted application – applicants who registered for the programme but did not submit an application.
- All registered applicants – all applicants registered in the programme (regardless of whether they submitted an application or not).
- All submitted applications – all applicants who submitted an application in the given programme.
- All approved applications – all applicants whose applications were approved in the given programme.
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Enter a subject – the applicant will see it as the email subject, and create the text in the email body.
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Then proceed similarly as when editing an automatic notification:
- Do not attach the standard footer – by checking this option, the standard signature you set up in the „Custom Texts” tab will not be appended at the end of the email text.
- Sender name – enter your name or the name of your organisation.
- CC – enter an email address if you want a copy to also be delivered to another person/persons (this address will be visible to the primary notification recipient).
- BCC – enter an email address if you want a copy to also be delivered to another person/persons (this address will not be visible to the primary notification recipient).
- Reply-To – enter an email address here that applicants can reply to after receiving the notification (also reduces the likelihood of the email ending up in spam).
- Send to registration email – the notification will be sent to the email address the applicant provided during registration.
- Send to additional emails from profile – the notification will be sent to additional email addresses listed in the applicant’s profile.
- Send to emails from the application – the notification will be sent to the email addresses listed in the application.
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In the field Test address enter the email address to which the notification should be sent after clicking „SAVE AND SEND TEST”.
Test application number – when sending a test notification email, data from the application whose number you enter in this field will be used (if the notification email text pulls any application-related data). -
Click the button „SAVE ” or „SAVE AND SEND TEST“.
Send bulk notification
