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Evaluation of applications

Updated

Evaluator’s view

Evaluators log in on the same login page as all other users (managers, applicants) using their email and password they provided during registration.

List of applications for evaluation

After logging in, the evaluator will see the „Evaluation“ tab with a list of applications assigned to them for evaluation.

Pohľad hodnotiteľa - zoznam žiadostí na hodnotenie

  • If the evaluator has been assigned applications from different programmes, the first column will contain the programme name to which the application belongs.

  • This list also displays the running score already awarded to the application.
    If you have added a proposed amount as part of the evaluation criteria, the evaluator will see an additional column „Proposed amount„.

  • They can also see whether their evaluation of the given application is complete or not. (The evaluation is complete if the evaluator has filled in all mandatory criteria.)

  • By clicking on „set column display for the table“ the evaluator can change which columns are displayed and which are hidden.

  • Individual applications can be evaluated by clicking the „Evaluate“ button in the „Actions“.

  • The „Evaluation archive“ tab will contain all evaluated applications whose evaluations have been submitted.

See

Overview tables

Evaluation of applications

Viewing an application

In the „Actions“ the evaluator clicks the „Evaluate“.

Pohľad hodnotiteľa - tlačidlo hodnotiť

Filling in evaluation criteria

The specific application is displayed:

  • on the left the application content is displayed (you can switch between individual form sections),
  • on the right are the evaluation criteria that the evaluator fills in.
Kritériá hodnotenia pri hodnotení žiadosti z pohľadu hodnotiteľa

Notes

In the text field above the application, the evaluator can make notes or provide a verbal recommendation.

Save / submit evaluation

The evaluator can save or submit their evaluation by clicking on:

  • SAVE DRAFT – the current state of the evaluation will be saved and the evaluator can return to it later,
  • SUBMIT EVALUATION – the evaluation will be closed (it can no longer be changed), and the evaluated application will be moved to the „Evaluation archive“.

The evaluator can only submit the evaluation if they have filled in all criteria that the manager has set as mandatory.

Hodnotiteľ môže hodnotenie uložiť alebo hneď odoslať

Bulk submission of evaluations

Hromadné odoslanie hodnotení hodnotiteľom

The evaluator can also submit evaluations in bulk:

  1. In the „Evaluation“ tab they can see in the table which evaluations are complete.
  2. They select the evaluations they want to submit and click „Submit evaluations for selected applications“.
  3. The evaluations for these applications will be closed (they can no longer be changed), and these applications will be moved to the „Evaluation archive“.
See

Evaluation criteria
Creating access for an evaluator
Assigning an application to an evaluator and sending it for evaluation

Manager’s view

Notification

The manager will receive a notification when the evaluator has submitted the evaluation of an application.
This notification will be sent to managers whose emails are listed in the „Settings“ tab at the programme level (field „notification email for submitted applications and final reports“).

The manager can track the evaluation progress in the „Applications“.

Priebeh hodnotenia z pohľadu manažéra

  • In the „Status“ tab and see the current status of applications.

    If an application has been fully evaluated (all assigned evaluators have filled in all mandatory criteria), its status changes to „EVALUATED“.
    If the evaluation of an application is still in progress, the status remains „FOR EVALUATION“.

  • In the „Evaluation status“ they can see the evaluation progress (e.g. 2/5, 0/2, etc.).
    – The number before the slash represents the number of evaluators who have already evaluated the application,
    – the number after the slash represents the total number of evaluators who are to evaluate the application.

  • Evaluation details of an application can be viewed by the manager by clicking on the „Manage“ link for the specific application and then opening the „Evaluation“.

Výsledok hodnotenia konkrétnej žiadosti z pohľadu manažéra

  • After clicking on the link „Manage“ for the specific application, the manager will open the „Evaluation„.
    An overview of evaluations from all evaluators assigned to the application will be displayed.

  • By clicking on „Detail“ the manager can view the evaluation details for a specific evaluator.

  • If you also require evaluators to propose an amount for approval, you can find this information in the „Proposed amount„.
    Average of proposed amounts from all evaluators is displayed above the table on the left in the row „Navrhovaná suma (priemer)“.

See

Overview of notifications
Reopening the evaluation

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