In eGRANT, the evaluation, approval and contracting processes are interlinked.
This means that if you want to generate and send contracts, the applications must first be approved. For applications to be approved, they must first be evaluated.
If you do not evaluate applications according to criteria
If you do not evaluate applications, you can skip the entire evaluation process and move the applications directly to approval.
In the “Žiadosti” tab, select the projects you want to move to approval and click the “Poslať označené na schvaľovanie” button.
For participation managers
When managing a participatory budget, the voting process also becomes part of this process.
You can find more information under the “Participatory budget” category.
If you are interested in using the eGRANT system to manage a participatory budget, please contact us.
Evaluation process
The evaluation process in the eGRANT system proceeds as follows:
First, in the “Kritériá hodnotenia” tab in the programme-level menu, create the criteria according to which the submitted applications will be evaluated, and set the method of calculating points (sum or average) via the “Nastavenia hodnotenia” link.
Applications can only be evaluated by evaluators, so you must first create access for at least one evaluator in the “Správa hodnotiteľov” tab in the organisation-level menu.
You can then distribute the applications among the evaluators (or assign all applications to one evaluator/ all evaluators) in the “Žiadosti” tab in the programme-level menu.
Once all the applications you want to evaluate have an assigned evaluator, you can send them for evaluation.
Applicants receive a notification email that their application has moved to evaluation, and evaluators receive a notification that they are to evaluate the application.
The status of these applications automatically changes to “NA HODNOTENIE”.
After logging in to their account, evaluators see a list of the applications assigned to them and can start evaluating them.
Once evaluated, the applications are automatically displayed in the “Schvaľovanie” tab, sorted by total score.
Attention!
For an application to be displayed in the “Schvaľovanie” tab, it must be fully evaluated by all evaluators assigned to it.
Once an application has been fully evaluated, its status automatically changes to “OHODNOTENÁ”.
Approval process
The approval process in the eGRANT system proceeds as follows:
In the “Schvaľovanie” tab, you will find all evaluated applications. In the “rozhodnutie” column, select for each application whether it will be approved or rejected.
For those applications for which you selected “SCHVÁLENÁ” in the “rozhodnutie” column, a field opens in the “schválená suma” column for entering the amount proposed for approval.
Once the decision on approved/ rejected applications and the proposed amounts is final, you can click the “POTVRDIŤ SCHVÁLENIE” button – a notification of approval/ rejection will be sent to the applicants, and you will no longer be able to make changes in this tab.
