What are notifications?
Notifications are emails that are sent automatically from the system (to applicants, evaluators or managers).
You can find a list of all these emails, sorted alphabetically, in the “Notifikácie” tab either in the main menu at organisation level or in the programme-level menu (the list of notifications is the same at both organisation and programme level).
Attention!
All changes to notifications that you make in the tab at organisation level will be applied to all programmes.
Changes to notifications that you make in the tab at programme level will only be applied to the specific programme.
These automatic emails already have preset text, which you can leave as it is or edit to suit your needs. Sending of these emails can also be individually turned off and turned on again.
When these notifications are sent cannot be changed – sending is linked to specific actions that the manager performs in eGRANT.
Tip
If you want to create your own notification email that is not linked to any action performed in eGRANT, use “Hromadné notifikácie” for this purpose.
Below you will find a list and description of all notifications that are sent automatically from the system.
Notifications when an applicant registers
The applicant receives this notification after registering in eGRANT; it contains a link through which they activate their account.
The applicant receives this notification if they request a password reset. It contains a link through which the applicant creates a new password.
Notifications when an application is submitted
This notification is sent after each submission of an application to the managers whose emails are entered in the “Nastavenia” tab at programme level (the “notifikačný email pre odoslané žiadosti a záv. správy” field).
The applicant receives this notification when the application has been successfully submitted.
Notifications in the evaluation process
The manager receives this notification when an evaluator has submitted an evaluation of an application in the system.
This notification is sent to the managers whose emails are entered in the “Nastavenia” tab at programme level (the “notifikačný email pre odoslané žiadosti a záv. správy” field).
The evaluator receives this notification after the manager sends at least one application for evaluation.
The notification is sent to the evaluator who is assigned to that application.
The evaluator receives this notification after the manager has closed the evaluation of a specific application. The evaluation is thereby complete.
The evaluator receives this notification after the manager has reopened the evaluation of a specific application. It informs the evaluator that they should revise their evaluation.
The applicant receives this notification when the manager moves their application to evaluation.
Notifications in the voting process
For participation managers
This information relates exclusively to the management of participatory budgets.
If you are interested in using the eGRANT system to manage a participatory budget, please contact us.
This notification is sent to submitters when you move their projects to voting.
Notifications in the approval process
The applicant receives this notification after the manager approves the application in the system.
The applicant receives this notification after the manager rejects the application in the system.
The applicant receives this notification after the manager places the application on the reserve list in the system (it is neither approved nor rejected).
Notifications relating to contracts
The manager receives this notification when the applicant has successfully signed the contract electronically.
This notification is sent to the managers whose emails are entered in the “Nastavenia” tab at programme level (the “notifikačný email pre odoslané žiadosti a záv. správy” field).
Electronic signing of forms/contracts is a paid feature. If you are interested in it, please contact us.
The applicant receives this notification after the manager sends their generated contract for digital signature.
The notification contains the contract document as an attachment and a link which, when clicked, opens the applicant’s account, where they can sign the contract electronically.
Electronic signing of forms/contracts is a paid feature. If you are interested in it, please contact us.
The applicant receives this notification after the manager sends the generated contracts from eGRANT.
The notification contains the contract document as an attachment.
Notifications in the financial reporting process
This notification is sent to the applicant and is one of the three notifications in this list that must be sent manually when you want to remind applicants not to forget to complete the financial report form.
The manager receives this notification after the applicant submits the completed financial report form.
This notification is sent to the managers whose emails are entered in the “Nastavenia” tab at programme level (the “notifikačný email pre odoslané žiadosti a záv. správy” field).
This notification is sent to the applicant and is another of the three notifications in this list that must be sent manually when you want to remind applicants not to forget to complete the interim report form.
The applicant receives this notification when the manager accepts their submitted interim report.
The applicant receives this notification if they have successfully submitted the interim report form.
The applicant receives this notification when the manager reopens the accepted interim report for correction.
The applicant receives this notification when the manager accepts their submitted final report (financial report).
The applicant receives this notification if they have successfully submitted the financial report form.
The applicant receives this notification when the manager reopens the accepted financial report for correction.
Other
The applicant receives this notification when the manager accepts their submitted custom form (if a custom form has been created and made available to applicants).
You can use custom forms for applicants, e.g. for a change request.
The applicant receives this notification if they have successfully submitted an additional (custom) form (if a custom form has been created and made available to applicants).
You can use custom forms for applicants, e.g. for a change request.
The applicant receives this notification when the manager reopens an accepted custom form for correction (if a custom form has been created and made available to applicants).
You can use custom forms for applicants, e.g. for a change request.
This notification has no default text and is sent manually when you need to contact all applicants, including those who have not yet submitted their applications.
The manager receives this notification when an applicant requests a change to their application in the form of a simple notice.
This request is sent to all managers in the programme.